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Warning Text ????X??TableStyleMedium9PivotStyleLight16`?nK Instructions?'u program code?K?Account Codes??????|'excelFY200909 Files09 projects.xlsPROJECTS BUILDINGS program codefy 06 &07 greater than $50K fy 06 &07YYYYY?_Key1< _Key2< _Order1?_Order2?  ;????????Approval Signatures Required:Date EstablishedRequesting InformationConsultant Fees Legal FeesBuilding ConstructionInfrastructure ConstructionLand Improvement ConstructionAmountTotal Funding SourceFunding Source and ApprovalYesNo Description The Amount the Grant is funding.'The Amount the named agency is funding. Program CodePlant Additions-BuildingsPlant Additions-InfrastructurePlant Additions-Equipment'Number assigned for Reporting purposes.=This section is to be completed by the requesting department.BThis section is to be completed by the authorizing persons listed. Identifier&Director of Capital Budgets & PlanningSoftware <$5,000Architect / Engineer FeesA) Centralized Capital BudgetVice-President for IT / CIO Health Science Campus#Main Campus & Health Science Campus $5,000 plus'Initial Request or Supplemental RequestCheck the appropriate box.Supplemental Request:Initial Request:Total Budgeted Cost)use only for the portion funded by grants4Total Funding Source must equal Total Budgeted Cost.3Valid Account Codes to Use for Project ExpendituresgUse the appropriate account code when processing requisitions and Purchase Orders for capital projects.9Senior Vice-President of Finance and Administration / CFO$Office Equipment & Furniture <$5,000Maintenance Equipment <$5,000Research Equipment $5,000 plusResearch Computer $5,000 plusResearch Software $5,000 plusGrantor Equipment $5,000 plus*Capital Equipment & Furniture $5,000 plusCapital Software $5,000 plusComputer Equipment <$5,000Hospital Equipment <$5,000Plant Additions-Other%(more than one type: bldg plus equip)>This section is to be completed by the requesting department. 5The Amount the Centralized Capital Budget is funding.Limited to 30 characters.JustificationResearch Computer SupplyResearch SupplyResearch Equipment <$5,000#Research Computer Equipment <$5,000>Instructions for Completing the Capital EQUIPMENT Request FormTProvide contact information for the requestor: Name, Department Title, Phone #, Date"Description of Requested Equipment(The request is for a new equipment item.EThe request is for additional funding for a prior approved equipment.8Explain the benefit and / or need of the equipment item.B) Department IndexC) Grant IndexD) Gift E) Other(The Amount the UT Foundation is funding. Total Funding Source for CapitalPTotal amount of funding from all sources for the capital portion of the request.(Total Source for Warranty / Maintenance:BList the Index the Warranty / Maintenance will be charged against.`Total of the Capital portion and the Warranty / Maintenance portion for the requested equipment.?Warranty and maintenance are operating expenses. The cost is to be against the appropriate Operating Index and Expense Account Code.!Capital Equipment IdentificationLThis section is to be completed by the Finance Department and Budget Office. Index Title*Title given for the Index number assigned.BTitle to begin with the Department name, followed by 'Capt Equip".906xxxAcademic Equipment & Software908xxx Clinical Equipment & Software Index Number4Budget Office will assign the appropriate ORG level.2ORG level is required for the Budget Edit process.>The minimum cost for capital equipment and software is $5,000.Director of Grants AccountingPrincipal Investigator$Executive Director of Hospital / CEOLawson Requisition Approval'Facilities / Technical Support Services1Required if item is computer related or software.Budgeted+The equipment does not have prior approval.-Budget Office to list the Indentifying Index.,Requestor to list the funding amount needed./Requestor to list the funding amount and Index. The amount the Index is funding.0Documentation of UTF approval is to be included.BThe Fiscal Year and Budget Category that is funding the equipment.AThe Index number of the department that is funding the equipment.<The Index number of the Grant that is funding the equipment.VThe Identifying number and / or name from UT Foundation that is funding the equipment.UThe Title and Identifying number of the outside agency that is funding the equipment.6Documentation of agencies' approval is to be included.4Requestor to list the funding amount and Identifier.ZThis form is not to be used if the Centralized Capital Budget is not funding the purchase.9The date the Finance Department assigns the Index Number.Total Budget for CapitalTotal Budget for Warranty/ MntnTotal Budget Cost(Total budgeted cost of the capital item.QProvide as detailed a description as possible. Indicate the quantity of item(s).|This section should be completed by the Requesting Department and/or the Grant Principal Investigator and the Budget Office.DThe below sections are to be completed if the areas provide funding.GIndex Number the capital equipment / software is to be charged against. OrganizationYList the budgeted cost for the requested capital item under the appropriate Account Code.bList the budgeted cost for the warranty / maintenance expenses under the appropriate Account Code.:Required if a grant is funding a portion of the equipment.XRequired if the Centralized Capital Budget is funding all or a portion of the equipment./Required for space / utility / safety concerns.dEquipment has prior approval under the Centralized Capital Budget, Grant, State Appropriations, etc.;These forms can be found on the General Accounting website.jComplete the Application for Accessing Lawson Accounting Units or the Application for Finance Access form.qIn order to obtain Lawson E-Req access, the requestor and approvers need to be identified for the assigned Index.SRequired if the request was not on the original capital budget for the fiscal year.#Provost or Executive Vice-President+Required for Academic/University equipment.)Required for Clinical/Hospital equipment.PThis form is to be used for individual Capital Equipment and / or Software purchases that are funded in whole or in part by the Centralized Capital Budget. It is used to obtain the approval for the funding and to establish the appropriate Index for the capital expenditure. The Lawson E-Req is to be used to create the Purchase Order.OPlease provide the PO# or Req# of the original request in the description area.WPlease contact the Budget Office, if there is a concern regarding the use of this form.???0 Q1??1q3??3{*5??6?7X9?#:? 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